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How Ramp scaled group travel to 800+ employees (while saving time & money)
The fast-growing fintech company needed a system for large group bookings that could handle unique use cases without adding overhead. Workgrounds became that system.
Sarah Maloy
March 05, 2026
When Ramp, a fast-growing fintech company with more than 800 employees, began scaling in-person gatherings, their travel challenges quickly outgrew traditional tools. They needed a system that could handle many unique use cases without adding more overhead for their team.
Workgrounds became that system.
Take a closer look at how Ramp scaled travel to 800+ employees with new tools for large group bookings – saving time and money in the process.
Case Study: Using Product to Scale Large Group Travel for Ramp
When Ramp and Workgrounds began working together, we started to see real-world use cases where new features would be of value and improve Ramp's workflows. And then we got to work.
The result was a focused push to build features that would help companies like Ramp book travel for large groups at scale. Here’s what we launched:
1) Allow guests to claim a room when they RSVP
Traditionally organizers would need to manually assign rooms, collecting preferences through spreadsheets and emails, then reconcile everything themselves. Now guests can claim rooms when they RSVP, making the process self-serve for guests and saving organizers hours of manual work.
For Ramp, the impact was immediate.
“Letting guests claim their own rooms genuinely saves our team hours on every trip, if not more. Booking our large, 800-person all company offsite would have been a nightmare without this feature.”
2) Guests can book and pay for personal nights
Ramp employees often wanted to arrive early or stay late to take some personal time when traveling for work. But handling all those one-off requests was wasting way too much of the organizers’ time.
So we built personal nights into Workgrounds, allowing guests to add, pay for, and manage their personal nights within the group trip, all while benefiting from the group rate. Organizers can approve changes in bulk – saving hours of manual approvals and keeping guests' personal information secure.
“The ability to let guests book personal nights on their own was a game-changer for us. We don't have to create exceptions or new processes – it just works.”
By removing some of the more manual processes, we helped Ramp unlock significantly more value from group travel. See the full case study →
The Results
⏰ Less organizer time spent on logistics
✈️ More flexibility for guests
💵 Clean financial separation and accounting
🌎 Global access to room blocks
👥 No new processes or headcount needed as travel scales
The features built to support Ramp are now core parts of the Workgrounds platform, benefiting other fast-growing companies with similar needs.
Workgrounds helps companies lower hotel costs by 30% and save 20+ hours per trip. It’s 100% free to use and only takes 15 minutes to get started.
To see the Workgrounds platform in action, book time with our founder.
