As SeatGeek's travel portfolio grew to include distributed team gatherings, partner events, and large annual offsites for 800 employees, planning group travel efficiently became harder to scale.

That’s when they turned to Workgrounds, who automated the most complex parts of group travel for SeatGeek, making corporate gatherings easier to plan and easier to manage. Let’s take a closer look at how it all came together.

Case Study: How SeatGeek Leveraged Scale & Visibility to Capture Group Travel Savings

With thousands of room nights booked across the org every year, SeatGeek needed a way to simplify operations, improve visibility, and leverage their size into group buying power. Here's how Workgrounds made that possible.

1) Making group rates more accessible

Workgrounds' AI-powered platform made group travel simple and self-serve at SeatGeek. Teams across the organization can now source hotel room blocks through a guided workflow that automatically leverages the company's scale and buying power to maximize savings on every gathering.

2) Cutting the busywork out of group travel

Workgrounds stripped the friction out of the group travel process. Hotel sourcing and bid comparisons now happen automatically, payments are consolidated onto one card for each room block, and confirmations, rooming lists, and changes are managed in one system.

3) Building visibility and control into bookings

Pre-planning tools like retail rate comparison, alternative date selector, flight estimator, and HRIS integrations make capacity prediction and projected spend clear before blocks are finalized, minimizing wasted spend.

The Results

🔮 Group travel is now predictable and manageable 

💰 More cost efficiency, saving 30% on hotel costs

📉 Finance can forecast spend and control exposure

💻 Planners get consistency while maintaining flexibility 

🎯 Attrition is reduced, saving wasted spend with accurate bookings

Workgrounds helps companies lower hotel costs by 30% and save 20+ hours per trip. It’s free to use and only takes 15 minutes to get started.

To see the Workgrounds platform in action, book time with our founder.